Income and Expense Tracker Template (Printable PDF & GoodNotes)
A simple ledger with four columns: date, description, money in and money out. It's a monthly record of everything that comes in and goes out, made for small businesses, side hustles, freelancers and clubs.
- Printable US Letter8.5 × 11 in, white paper
- Printable A4210 × 297 mm, white paper
- iPad / GoodNotesAlso Notability and Noteshelf
- E-ink tabletreMarkable, Kindle Scribe, Boox
Free PDF, 1 page, undated. No sign-up needed.
Shown for iPad in the Classic Navy theme. Printable downloads use white paper (there's a dark mode preview below); the e-ink version is black and white.
One page, ready to fill in.
- A table with columns for date, description, money in and money out
- A “Month” line at the top, so it works for any month and year
Who it's for
Sole traders, side hustlers selling crafts or services, small clubs and churches with a treasurer, landlords with one property, and anyone who needs simple records for tax without accounting software.
Getting the most from a income and expense tracker.
Write every transaction, however small
Sales, fees, refunds, supplies, postage, software. Small amounts add up, and they're the first to be missed at tax time.
Make the description useful
"Invoice 042 – Lee Design" or "Printer ink – receipt in folder" is far more helpful later than "payment" or "shop".
Total both columns each month
At the bottom of the page, total money in and money out. The difference is your profit or loss for the month.
Keep receipts in date order
File receipts in the same order as the ledger, or number them and write the number in the description.
Keep business and personal separate
Use this ledger only for the business. If you pay for something personally on behalf of the business, write it in with a note.
Included in 15 planners
This template is a page in each of these planners. Open one to see everything else that comes with it.
- Small Business Planner
- Etsy & Online Shop Planner
- Content Creator Planner
- Real Estate Agent Planner
- Therapist Planner
- Tutor Planner
- Side Hustle Planner
- Hair Stylist Planner
- Podcast Planner
- Tax Organizer
- Airbnb Host Planner
- Wedding Planner Business Planner
- Event Planner Binder
- Appointment Book
- Yoga Teacher Planner
Get it inside a full hyperlinked planner
The small business planner includes this page alongside dated month and week pages for your year, with side tabs and links between every page. Pick your device and theme, preview it free, and pay only when it's right.
- Dated pages for the whole year
- Tap a tab or a date to jump there
- GoodNotes, Notability, Samsung Notes, e-ink and print sizes
Opens the small business planner with the Business section switched on.
Or read about the small business planner first.
About this income and expense tracker template
Need help importing it? See devices and apps or the FAQ.
Is this suitable for a small business?
Yes, for simple bookkeeping. Many sole traders, side hustles and small clubs keep a paper ledger like this. Ask an accountant about what records your business needs.
How many transactions fit on a page?
Around 30 rows on the printable versions. Use as many pages per month as you need and total them together.
Does it have categories?
Not a separate column, to keep it simple. Add a category in brackets in the description, such as (supplies) or (postage).
Which planners include it?
Planners with the Business section, including the business, Etsy seller, content creator, real estate and tutor planners.
Can I use it for a club or church treasurer?
Yes. It's a simple cash book: money in from subscriptions or offerings, money out for costs, with a monthly total for meetings.
