Events
Event Clients
Client event briefs, client payments, run sheets and vendor contacts.
- Client Payments2 pages
- Client Event Brief12 pages
- Event Run Sheet12 pages
- Vendors3 pages
Work
Event Planner Binder 2027 for client events and run sheets
An event planning organizer for professionals: client event briefs, client payments, run sheets, vendor contacts, party pages, project planners and business pages.
An event planner binder for professionals with 12 client event briefs, client payments, 12 event run sheets, vendor contacts, event overview, countdown, budget, guest and menu pages, project planners and meeting notes, and business goals with monthly income and expenses.
- 172 linked pages in the sample
- Free preview before you pay
- $12 once, or unlimited on Pro
Real pages from this event planner binder
Rendered by the same engine that builds yours, in the Sage Botanical theme for iPad portrait.
What's inside
The pages, section by section.
Each section gets its own side tab. You can switch any of them off, or add sections from other planners, in the builder.
Party
Party & Events
Event overview, countdown, budget, guests and RSVPs, menu, shopping, decor, gifts, photos and day-of timeline.
- Event Overview1 page
- Party Countdown1 page
- Party Budget2 pages
- Guests & RSVPs3 pages
- Menu & Drinks2 pages
- Shopping List2 pages
- Decor & Supplies1 page
- Vendors1 pages
- Day-Of Timeline1 pages
- Photo Shot List1 pages
- Gifts & Thank-Yous2 pages
- Ideas & Inspiration3 pages
Biz
Business
Business goals, income & expenses, clients, launches.
- Business Goals1 page
- Income & Expensesevery month
- Client Tracker3 pages
- Launch Plan4 pages
Work
Projects & Meetings
Project planners and meeting notes.
- Project Planner8 pages
- Meeting Notes24 pages
Plus the linked calendar every planner has
Cover and contents · 2 pages
A cover with your name and a linked contents page that every tab returns to.
Year overview · 1 page
The whole year on one page. Tap any date to open it.
Year goals · 1 page
Your goals and their milestones in one place, filled in by the AI if you use it.
Monthly calendars · every month
A month grid with a focus list and notes. Every date links to its day or week.
Weekly pages · every week
One page per week with your weekly goal actions and priorities.
Notes · 20 pages
Lined, dotted, grid or blank pages. You choose how many, up to 100.
The sample above comes to 172 pages over 12 months. Yours changes with the months, sections and notes pages you choose.
Who it's for
Who reaches for this one
- Event planners and party planners
- Corporate event coordinators
- Caterers and venue managers who plan events
AI goal planning
Goals people plan with it
Type a goal like one of these and the AI breaks it into a milestone for each month and a small action for each week, then prints them on your month and week pages. You read and edit every line before you download.
Your goal
Book two corporate events a month
12 monthly milestonesWeekly actionsA motto each monthYour goal
Send a run sheet to every vendor a week out
12 monthly milestonesWeekly actionsA motto each monthYour goal
Keep every event within budget
12 monthly milestonesWeekly actionsA motto each month
Guide
How to use an event planner binder
Event planning for clients means many briefs, budgets, vendors and run sheets at once. An event planner binder keeps each event's details together and your own business organised around them.
Take a full brief
The client event brief records client, date, venue, guests, budget, goals and must-haves.
Track client payments
Deposits, instalments and balances with due dates and paid status.
Plan the event
Use the event overview, countdown, budget, guests, menu, shopping and decor pages.
Write the run sheet
Time, what's happening, who's responsible and which vendor, for every event.
Run the business
Project planners, meeting notes, goals and monthly income and expenses.
What to include in an event planner binder
An event planning organizer should be as useful on the day as in the planning. This one includes:
Calendar
Weekly and monthly pages
Dated month calendars and a weekly page for each week, for site visits, client meetings and event days. No daily pages.
Events
Event Clients
Two client payment pages, 12 client event briefs, 12 run sheets and three vendor contact pages.
- Client Payments · 2 pages
- Client Event Brief · 12 pages
- Event Run Sheet · 12 pages
- Vendors · 3 pages
Party
Party & Events
Event overview, countdown, budget, guests and RSVPs, menu, shopping, decor, a day-of timeline, a photo list and gift tracker.
- Event Overview · 1 page
- Party Countdown · 1 page
- Party Budget · 2 pages
- Guests & RSVPs · 3 pages
- Menu & Drinks · 2 pages
- Shopping List · 2 pages
- Decor & Supplies · 1 page
- Vendors · 1 pages
- Day-Of Timeline · 1 pages
- Photo Shot List · 1 pages
- Gifts & Thank-Yous · 2 pages
- Ideas & Inspiration · 3 pages
Biz
Business
Business goals, monthly income and expenses, a client tracker and launch plans.
- Business Goals · 1 page
- Income & Expenses · every month
- Client Tracker · 3 pages
- Launch Plan · 4 pages
Work
Projects & Meetings
Project planners and meeting notes.
- Project Planner · 8 pages
- Meeting Notes · 24 pages
Every section can be switched off in the builder, and sections from other planners can be added.
Digital vs printable event planner binder
A digital event planner binder on a tablet keeps every event in one place at site visits and on the day.
Printed run sheets on a clipboard are still the easiest thing to hand to staff and vendors.
- Digital sizes
- iPad portrait, iPad landscape, Android portrait, Android landscape, E-ink
- Printable sizes
- A5 print, A4 print, Letter print, Half letter
An example week in an event planner binder
One goal, followed through a single week. The milestone and weekly actions are the kind of lines the AI goal step writes onto your month and week pages; the daily notes are what you add by hand.
Goal
Send a run sheet to every vendor a week out
Milestone for September
Run sheet sent for Saturday's corporate dinner
This week's actions
- Confirm final numbers with the client
- Draft the run sheet
- Send to every vendor
- MondayClient confirmed 120 guests. Updated the brief.
- TuesdayDrafted the run sheet: doors 6pm, dinner 7pm, speeches 8:30.
- WednesdaySent to caterer, AV and venue. AV asked for a 5pm load-in.
- ThursdayUpdated the run sheet and resent.
- FridayFinal payment received. Logged on client payments.
Formats
Download it for your device.
Every format is included in the price. Switch between them and download again whenever you like.
iPad — Portrait
GoodNotes, Notability, Noteshelf, Xodo, Collanote, ZoomNotes
iPad — Landscape
GoodNotes, Notability, Noteshelf, Xodo
Android tablet — Portrait
Samsung Notes, Penly, Flexcil, Xodo, Noteshelf
Android tablet — Landscape
Samsung Notes, Penly, Flexcil, Xodo
E-ink tablet
reMarkable, Kindle Scribe, Boox, Supernote
Printable — A5
Print at home or at a print shop, fits A5 binders
Printable — A4
Print at home on standard A4 paper
Printable — US Letter
Print at home on US Letter paper
Printable — Half Letter
Fits Happy Planner classic and half-letter discs
Theme
Starts in this look.
Sage Botanical
Soft greens and leafy calm for a slower, grounded year.
Prefer something else? Pick from 13 themes, including dark mode and an e-ink theme, and change the accent colour.
See all themesHow is it different from the party planner?
The party planner is for hosting your own party. The event planner binder is for running events for clients: briefs, payments, vendors and run sheets for many events.
Does it have a Google Sheets version?
No. It's a PDF planner for tablets or print. Many planners keep a spreadsheet for totals and use the binder on event days.
Is there a free event planner binder?
You can build this event planner binder and flip through every page in your browser for free, with a watermark. The tabs and links work in the preview, so you can check the layout before you pay. The clean PDF is $12 once, or included in Pro at $49 a year for unlimited planners. There is no free download of the full planner.
Does it work with GoodNotes, Notability, Samsung Notes and e-ink tablets?
Yes. Download the iPad size for GoodNotes, Notability, Noteshelf, Xodo, Collanote or ZoomNotes; the Android size for Samsung Notes, Penly, Flexcil or Xodo; or the E-ink size for reMarkable, Kindle Scribe, Boox and Supernote. The links work in any app that follows PDF links, usually in read mode rather than pen mode. Every size is included in the price.
Can I print the event planner binder?
Yes. Choose A5, A4, US Letter or Half Letter in the builder for a printable PDF with a wider inner margin for hole punching. Printable and digital sizes come with the same purchase, so you can use the event planner binder on a tablet and print the pages you want on paper.
Is the event planner binder dated or undated?
Dated by default, starting in January 2027. You can pick any start month and year (including this month), a length from 3 months to 5 years, and Monday or Sunday weeks. Or switch to undated and write the dates in yourself, so a skipped week isn't wasted.
Does the AI fill in the event planner binder for me?
Only the goal parts, and only if you want it to. Type up to six goals and the AI writes a milestone for each month and a short action for each week onto your month and week pages, plus a motto for each month. You can edit every line before you download. Everything else, from the calendar pages to the trackers, is yours to fill in by hand. You can try it 3 times a day without an account.
How many pages is the event planner binder?
With the default settings it comes to about 191 pages. That includes 12 month pages, 53 weekly pages, the Event Clients, Party & Events, Business and Projects & Meetings pages and 20 notes pages. Switching off sections makes it shorter, and the builder shows the total as you change things.
Make it yours in about a minute.
Set your dates, device and goals, flip through the preview free, and pay only when it's right.
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