Meeting Notes Template (Printable PDF & GoodNotes)
A meeting notes page with lines for the meeting name, date and attendees, a large lined area for notes, and an action items checklist at the bottom. It keeps decisions and next steps separate from everything else that was said.
- Printable US Letter8.5 × 11 in, white paper
- Printable A4210 × 297 mm, white paper
- iPad / GoodNotesAlso Notability and Noteshelf
- E-ink tabletreMarkable, Kindle Scribe, Boox
Free PDF, 1 page, undated. No sign-up needed.
Shown for iPad in the Classic Navy theme. Printable downloads use white paper (there's a dark mode preview below); the e-ink version is black and white.
One page, ready to fill in.
- Write-in lines for meeting, date and attendees
- Lined space for notes
- An action items checklist
- Undated, so you can print or duplicate it as often as you need
Who it's for
Managers running one-to-ones, team members who want a clean record of decisions, freelancers on client calls, and volunteers on committees and boards. It's also useful for parents at school meetings and patients at long appointments.
Getting the most from a meeting notes.
Fill in the header before the meeting
Write the meeting name, date and who's expected in advance. Jot the agenda as the first lines of the notes area so you can tick topics off as you go.
Note decisions, not everything
You don't need a transcript. Write what was decided, any numbers or dates, and questions still open. Mark decisions with a D in the margin so they're easy to find later.
Every action gets a name and a date
In the action items list, write who's doing it and by when: "Send budget – Ana – Fri". An action without an owner usually doesn't happen.
Copy actions into your planner straight away
Before the next meeting starts, move your own action items onto your weekly or daily page. Notes that stay in a meeting notebook get forgotten.
Use it for one-to-ones too
The same page works for check-ins with a manager or client. Keep them in date order so you can see what was agreed last time.
Included in 11 planners
This template is a page in each of these planners. Open one to see everything else that comes with it.
Get it inside a full hyperlinked planner
The work & project planner includes this page alongside dated month and week pages for your year, with side tabs and links between every page. Pick your device and theme, preview it free, and pay only when it's right.
- Dated pages for the whole year
- Tap a tab or a date to jump there
- GoodNotes, Notability, Samsung Notes, e-ink and print sizes
Opens the work & project planner with the Projects & Meetings section switched on.
Or read about the work & project planner first.
What should meeting notes include?
The date, who was there, the main points and decisions, and the action items with owners and due dates. This template has a section for each.
Can I type on it in GoodNotes?
Yes. Use text boxes or handwrite with a stylus. Duplicate a blank copy for each meeting and keep them in a notebook named by project or team.
How many action items fit?
Six checklist lines at the bottom. If there are more, continue in the notes area with a checkbox, or the meeting needs a project planner.
Is there a version for teachers or church meetings?
The same page works for staff meetings, PTA, committees and church boards. The teacher, pastor and business planners all include meeting notes pages.
