Wedding Day Timeline Template (Printable PDF & GoodNotes)
A day-of timeline with three columns: time, what's happening, and who's responsible. Plan the wedding day from hair and makeup to the last dance, and give everyone involved the same schedule.
- Printable US Letter8.5 × 11 in, white paper
- Printable A4210 × 297 mm, white paper
- iPad / GoodNotesAlso Notability and Noteshelf
- E-ink tabletreMarkable, Kindle Scribe, Boox
Free PDF, 1 page, undated. No sign-up needed.
Shown for iPad in the Blush Boho theme. Printable downloads use white paper (there's a dark mode preview below); the e-ink version is black and white.
One page, ready to fill in.
- A table with columns for time, what's happening and who's responsible
- Undated, so you can print or duplicate it as often as you need
Who it's for
Couples planning their own day, wedding coordinators, maids of honour and best men who'll keep things on track, and photographers planning coverage. Venue coordinators often ask couples for a timeline like this a few weeks before the day, so having it ready saves a rushed email later.
Getting the most from a wedding day timeline.
Work back from the ceremony
Write the ceremony time first, then work backwards to hair, makeup, dressing and photos, and forwards to the reception.
Add buffers
Hair, makeup and photos almost always run late. Add 15 minutes before anything with a fixed start.
Name someone for every line
"Who's responsible" might be a planner, a bridesmaid or the venue coordinator. On the day, the couple shouldn't be on it.
Include vendor arrivals
Photographer, florist, caterer, DJ and transport. Each arrival is a line on the timeline.
Print copies for the key people
Give the timeline to the wedding party, the venue and every vendor a week before, and bring spares.
Plan the evening too
Many timelines stop at dinner. Add speeches, first dance, cake cutting, evening food, last orders and transport home.
Included in 10 planners
This template is a page in each of these planners. Open one to see everything else that comes with it.
Get it inside a full hyperlinked planner
The wedding planner includes this page alongside dated month and week pages for your year, with side tabs and links between every page. Pick your device and theme, preview it free, and pay only when it's right.
- Dated pages for the whole year
- Tap a tab or a date to jump there
- GoodNotes, Notability, Samsung Notes, e-ink and print sizes
Opens the wedding planner with the Wedding section switched on.
Or read about the wedding planner first.
About this wedding day timeline template
Need help importing it? See devices and apps or the FAQ.
What should a wedding day timeline include?
Every key moment from getting ready to the send-off, with times and who's in charge: hair and makeup, photos, ceremony, drinks, meal, speeches, first dance, cake and departure, plus vendor arrivals.
How many lines fit?
Around 25 rows on the printable versions.
Can wedding planners use it for clients?
Yes. The wedding planner business binder includes this timeline plus a full run sheet for vendors.
Can I use it for other events?
Yes. It works for any event day: parties, showers, christenings and conferences.
How long do wedding photos take?
Family group photos often take 20 to 40 minutes and couple portraits 20 to 30. Ask your photographer what they need and build it into the timeline.
