Visa Document Checklist Template (Printable PDF & GoodNotes)
Two pages for a visa application. The document checklist starts with 15 common documents, including passport, photos, application form, fee receipt, proof of funds, job offer or admission letter, certificate of sponsorship, CAS or I-20, qualifications, English test result, police and medical certificates, translations, accommodation and travel insurance. The application timeline logs each step with its date, reference number, status and what's next.
- Printable US Letter8.5 × 11 in, white paper
- Printable A4210 × 297 mm, white paper
- iPad / GoodNotesAlso Notability and Noteshelf
- E-ink tabletreMarkable, Kindle Scribe, Boox
Free PDF, 2 pages, undated. No sign-up needed.
Shown for iPad in the Classic Navy theme. Printable downloads use white paper; the e-ink version is black and white.
2 pages, ready to fill in.
- Page 1, Visa Document Checklist: A checklist: passport (valid long enough), passport photos, application form, fee payment receipt, proof of funds / bank statements, job offer or admission letter, certificate of sponsorship / CAS / I-20, qualifications and transcripts, english test result, police certificate, medical / TB test, birth or marriage certificates and more
- Page 2, Application Timeline: A table with columns for date, step, reference / receipt, status and next
- Undated, so you can print or duplicate it as often as you need
Who it's for
Skilled workers applying for sponsored work visas, international students applying for study visas, families applying for dependant visas, and people relocating abroad who want every document in one list.
Getting the most from a visa document checklist.
Check the official list first
Every visa route has its own requirements. Use this checklist to organise, but compare it against the official guidance for your visa.
Cross out what doesn't apply
Not every route needs an English test, a medical or a sponsorship certificate. Strike through what isn't needed so the list is accurate.
Check passport validity early
Many visas need a passport valid well beyond your stay. Renewing can take weeks, so check it first.
Log every reference number
Application numbers, payment receipts and appointment bookings go in the timeline's reference column. You'll need them.
Keep copies of everything
Scan every document and keep copies in a folder in the same order as the checklist.
Included in 1 planner
This template is a page in this planner. Open it to see everything else that comes with it.
Get it inside a full hyperlinked planner
The visa application planner includes this page alongside dated month and week pages for your year, with side tabs and links between every page. Pick your device and theme, preview it free, and pay only when it's right.
- Dated pages for the whole year
- Tap a tab or a date to jump there
- GoodNotes, Notability, Samsung Notes, e-ink and print sizes
Opens the visa application planner with the Visa Application section switched on.
Or read about the visa application planner first.
About this visa document checklist template
Need help importing it? See devices and apps or the FAQ.
What documents do I need for a visa?
It depends on the country and visa type. Common ones are a valid passport, photos, the application form, fee payment, proof of funds, a job offer or admission letter, qualifications, language test results, police and medical certificates. Always check the official requirements.
Is it for work or study visas?
Both. It includes sponsorship certificates for work routes and CAS or I-20 forms for study routes. Cross out what you don't need.
What does the application timeline record?
The date, step, reference or receipt number, status and next step for each stage of the application.
Is this immigration advice?
No. It's an organiser. For advice on your situation, check the official government website or a registered immigration adviser.
