Visa
Visa Application
A visa document checklist and an application timeline.
- Visa Document Checklist2 pages
- Application Timeline2 pages
Life events
Visa Application Planner with a document checklist and timeline
A visa document checklist, an application timeline for references and receipts, contacts, a budget for fees and travel planning pages. Starts this month.
A visa application planner with a general visa document checklist, an application timeline for each step with reference numbers and status, contacts for sponsors, employers and advisers, a budget for fees and travel costs, and trip pages for the move. It starts this month and runs six months. It isn't legal advice.
- 85 linked pages in the sample
- Free preview before you pay
- $12 once, or unlimited on Pro
Real pages from this visa application planner
Rendered by the same engine that builds yours, in the Ocean Calm theme for iPad portrait.
What's inside
The pages, section by section.
Each section gets its own side tab. You can switch any of them off, or add sections from other planners, in the builder.
People
Contacts & Dates
Contacts, birthdays and key info.
- Contacts2 pages
- Birthdays & Anniversaries1 page
- Important Info1 page
Money
Budget
Monthly budget, expense log and bill tracker.
- Monthly Budgetevery month
- Expense Logevery month
- Bill Trackerevery month
Travel
Travel
Trip overviews, itineraries, packing lists, travel budgets and passport-stamp memory pages.
- Trip Overview4 pages
- Itinerary4 pages
- Packing List4 pages
- Travel Budget4 pages
- Trip Memories4 pages
Plus the linked calendar every planner has
Cover and contents · 2 pages
A cover with your name and a linked contents page that every tab returns to.
Overview · 1 page
Every month of the planner on one page. Tap any date to open it.
Year goals · 1 page
Your goals and their milestones in one place, filled in by the AI if you use it.
Monthly calendars · every month
A month grid with a focus list and notes. Every date links to its day or week.
Weekly pages · every week
One page per week with your weekly goal actions and priorities.
Notes · 20 pages
Lined, dotted, grid or blank pages. You choose how many, up to 100.
The sample above comes to 85 pages over 6 months. Yours changes with the months, sections and notes pages you choose.
Who it's for
Who reaches for this one
- Skilled workers applying for a work visa
- Students applying for a student visa
- Families applying to join a relative
AI goal planning
Goals people plan with it
Type a goal like one of these and the AI breaks it into a milestone for each month and a small action for each week, then prints them on your month and week pages. You read and edit every line before you download.
Your goal
Have every document ready before I apply
12 monthly milestonesWeekly actionsA motto each monthYour goal
Track every fee and reference number
12 monthly milestonesWeekly actionsA motto each monthYour goal
Book travel as soon as the visa is approved
12 monthly milestonesWeekly actionsA motto each month
Guide
How to use a visa application planner
A visa application involves documents from several places, fees, appointments and reference numbers you'll need again months later. A visa application planner keeps them together while your application is in progress. It isn't legal advice: always check the official requirements for your visa.
Read the official guidance
Start with the government website for your visa type, and note anything specific to you.
Work through the checklist
The document checklist lists items many visa routes ask for, with space for your own.
Plan the timeline
List each step (forms, biometrics, interview, decision) with dates, reference numbers and status.
Track fees
Note application fees, health surcharges, translations and travel costs in the budget.
Plan the move
When the visa is approved, use the travel pages for flights, packing and the first weeks.
What to include in a visa application planner
A visa document checklist and planner should make the next step clear. This one includes:
Calendar
Weekly and monthly pages
Dated month calendars starting this month and a weekly page for each week, for appointments, deadlines and travel. No daily pages.
Visa
Visa Application
Two visa document checklists and two application timelines with reference numbers and status.
- Visa Document Checklist · 2 pages
- Application Timeline · 2 pages
People
Contacts & Dates
Contacts for sponsors, employers, schools and advisers, plus key dates.
- Contacts · 2 pages
- Birthdays & Anniversaries · 1 page
- Important Info · 1 page
Money
Budget
A monthly budget, expense log and bill tracker, for fees and moving costs.
- Monthly Budget · every month
- Expense Log · every month
- Bill Tracker · every month
Travel
Travel
Trip overviews, itineraries, packing lists, travel budgets and memory pages for the move.
- Trip Overview · 4 pages
- Itinerary · 4 pages
- Packing List · 4 pages
- Travel Budget · 4 pages
- Trip Memories · 4 pages
Every section can be switched off in the builder, and sections from other planners can be added.
Digital vs printable visa application planner
A digital visa planner keeps reference numbers on your tablet or phone, ready when you call or check status online.
Printed, the checklist can go in the folder with your original documents, so you can tick items off as you gather them.
- Digital sizes
- iPad portrait, iPad landscape, Android portrait, Android landscape, E-ink
- Printable sizes
- A5 print, A4 print, Letter print, Half letter
An example week in a visa application planner
One goal, followed through a single week. The milestone and weekly actions are the kind of lines the AI goal step writes onto your month and week pages; the daily notes are what you add by hand.
Goal
Have every document ready before I apply
Milestone for February
All documents gathered except the police certificate
This week's actions
- Request bank statements
- Book translations
- Order the police certificate
- MondayDownloaded three months of bank statements. Ticked off.
- TuesdaySent the birth certificate for certified translation.
- WednesdayApplied for the police certificate. Reference number in the timeline.
- FridayEmployer sent the sponsorship reference. Added to contacts.
- SundayChecked the official site again. One new form, added to the checklist.
Formats
Download it for your device.
Every format is included in the price. Switch between them and download again whenever you like.
iPad — Portrait
GoodNotes, Notability, Noteshelf, Xodo, Collanote, ZoomNotes
iPad — Landscape
GoodNotes, Notability, Noteshelf, Xodo
Android tablet — Portrait
Samsung Notes, Penly, Flexcil, Xodo, Noteshelf
Android tablet — Landscape
Samsung Notes, Penly, Flexcil, Xodo
E-ink tablet
reMarkable, Kindle Scribe, Boox, Supernote
Printable — A5
Print at home or at a print shop, fits A5 binders
Printable — A4
Print at home on standard A4 paper
Printable — US Letter
Print at home on US Letter paper
Printable — Half Letter
Fits Happy Planner classic and half-letter discs
Theme
Starts in this look.
Ocean Calm
Cool blues and sea-glass greens for clear thinking.
Prefer something else? Pick from 13 themes, including dark mode and an e-ink theme, and change the accent colour.
See all themesIs the checklist complete for my visa?
No checklist can be. It lists documents that many visa routes ask for, so you can tick off what applies. Always check the official government website for your visa type, and get advice from a licensed immigration adviser or lawyer if you need it.
Can I use it for several family members?
Yes. There are two copies of the checklist and timeline; duplicate more in your note app for each person.
Is there a free visa application planner?
You can build this visa application planner and flip through every page in your browser for free, with a watermark. The tabs and links work in the preview, so you can check the layout before you pay. The clean PDF is $12 once, or included in Pro at $49 a year for unlimited planners. There is no free download of the full planner.
Does it work with GoodNotes, Notability, Samsung Notes and e-ink tablets?
Yes. Download the iPad size for GoodNotes, Notability, Noteshelf, Xodo, Collanote or ZoomNotes; the Android size for Samsung Notes, Penly, Flexcil or Xodo; or the E-ink size for reMarkable, Kindle Scribe, Boox and Supernote. The links work in any app that follows PDF links, usually in read mode rather than pen mode. Every size is included in the price.
Can I print the visa application planner?
Yes. Choose A5, A4, US Letter or Half Letter in the builder for a printable PDF with a wider inner margin for hole punching. Printable and digital sizes come with the same purchase, so you can use the visa application planner on a tablet and print the pages you want on paper.
When does the visa application planner start, and how long is it?
It starts in the current month and runs for 6 months by default, so you don't pay for pages that have already gone. In the builder you can choose any start month and year and a length from 3 months to 5 years, so something you're planning a year ahead fits too. Or switch to undated and write the dates in yourself.
Does the AI fill in the visa application planner for me?
Only the goal parts, and only if you want it to. Type up to six goals and the AI writes a milestone for each month and a short action for each week onto your month and week pages, plus a motto for each month. You can edit every line before you download. Everything else, from the calendar pages to the trackers, is yours to fill in by hand. You can try it 3 times a day without an account.
How many pages is the visa application planner?
With the default settings it comes to about 104 pages. That includes 6 month pages, 27 weekly pages, the Visa Application, Contacts & Dates, Budget and Travel pages and 20 notes pages. Switching off sections makes it shorter, and the builder shows the total as you change things.
Make it yours in about a minute.
Set your dates, device and goals, flip through the preview free, and pay only when it's right.
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